Securing EIN vs SSN or TID for KDP. Wha? (NBD)

POD. KDP. EIN. SSN. TID. WTH? Ask NCPA.

image from blog.usejournal.com

Not everyone is comfortable sharing information online, even when it’s required.

If you’re self publishing and/or using Amazon’s Kindle Direct Publishing (KDP) to print your books on demand (POD), you will notice that you have to hand over your social security number (SSN) or TID (Taxpayer Identification Number) in order to set up an account and get started. You also need to hand over your bank account info so they can pay you royalties (lots, hopefully!). In the age of cyber and identity theft, many people are uncomfortable sharing that precious information — as well they should be. Our friends over at the Northern California Publishers and Authors (NCPA), have suggestions.

EID: You don’t have to use your SSN, actually. What do you mean? you may ask. I have to give them a legal identifying number or I can’t sign up. Well, instead of using your SSN when you sign up for your Amazon KDP account, there is an option to provide an EIN, or Employer Identification Number. Do it. Use your EIN instead of your SSN or TID! It’s that easy.

But I don’t have an EIN, you might say.

Then get one!

Many people assume that to get or have an EIN you have to run a business or at a minimum, hire employees (hence the Employer part of the acronym). But no, you don’t have to be or have either. As a writer, you are a business. Gasp! And get this — it’s free to get an EIN directly through the IRS, online. Double gasp! Tell me more! Click here for the direct link on how to secure an EIN. You *will* have to give your SSN or TIN to sign up (they need some way to track you, it is the government after all)–but you’ll be giving it directly to the IRS.

Sharon Darrow, president of NCPA, cautions, “DO NOT waste time and money going through a third party, because they often charge and can take longer because your application has to be submitted through the IRS.” She finds the EIN page “clear as mud,” but it’s not too bad for government work (wow, two government burns, nice, Kemper). The app should take about 15 minutes to complete. And, Ms. Darrow feels, is worth it. “Using the EIN not only protects your privacy, but makes you look a little more professional.”

Uncomfortable with completing the form online? The bottom of the page has a form you can download to apply through the mail.

image from usbank

BANK ACCOUNT INFO: Kindle also requires your bank account. No, they aren’t being nosy, they need it in order to get you your moolah from book sales. Ms. Darrow has another suggestion that is “very simple and helpful for your tax records.” And I agree. “Set up a separate account for your writing business,” she says. “Even if you only have a handful of transactions a year, it protects your privacy and is more professional. Make sure you are getting an account with the bare minimum or no fees, and ask your banker if it’s connected to any of your other accounts in a way that an outsider could access. If you are especially worried, set up the writing account at a bank or credit union where you have no other accounts. This way, you can give the bank account information to Kindle with no worries.”

Image result for image thank you

Great advice. Thank you Ms. Darrow (https://www.sharonsdarrow.com) and NCPA (https://www.norcalpa.org/)!

True or False: SCBWI’S “The Book” Has Live Links [Hint: TRUE]

First let me say that SCBWI’s “The Book” is an online, members-only resource that I’ve always said is one of the single most valuable pieces of membership. You can also have it printed-on-demand and mailed to you, which I also recommend, as I’m tactile as well as visual and like being able to flip through it manually. But the online version IS WHERE IT’S AT! But recently I’ve realized many, many SCBWI members have no idea what the book is, what it offers, let alone how to use use it. Stick with me as I explain the #1 use most people DON’T KNOW, BUT NEED TO.

If you’re unfamiliar with the book, for the most part it’s an up-to-date listing of kidlit editors and agents. It lists names of head honchos down to assistants along with how to get a hold of them, websites, policies, expected turnaround time, etc. More importantly, I think, it clarifies what each house wants and doesn’t want. It offers A TON of other stuff to (how to format a manuscript, write a query, etc), but for now, let’s focus on the list of editors and agents.

Here is an example of detail provided in the Market Survey portion for one house, redacted since the information is proprietary (Note: there are over a hundred pages of listings, each page with 5-6 house per page):

NAME OF PUBLISHER (An Imprint of NAME) PO Box XX TOWN, STATE ZIP (PHONE); FAX www.WEBSITE.com Publisher: <first and last name> ASSOCIATE PUBLISHER: <first and last name> Editorial Director: <f/l name> Editor: <f/l name> Associate Editors <names> Description: NAME OF PUBLISHING HOUSE publishes board books, picture books, and paperbacks that encourage young children to explore facts, examine ideas, and imagine new ways of understanding the world. XXXX imprints also include XXX, XXXX, and XX Digital, none of which are accepting unsolicited manuscripts. Only XXX accepts submissions. Distribution via XXXX. QUERY LETTERS: Accepting. MULTIPLE SUBMISSIONS: Accepting. UNSOLICITED MANUSCRIPTS: Accepting for XXX and XXXX imprints. See full instructions at <specific URL given>. Send to <specific email addy>, typical response time 3 to 6 months. PAYMENT: Advance against royalty or flat fee, depending on project. ARTWORK INTEREST: Accepting. Send portfolios for consideration to <email addy diff than manuscript addy>. Will respond only if interested. ARTWORK PAYMENT: Flat fee or advance against royalty, depending on project.

It looks much better in The Book, lol.

Anyway, back to why I’m creating this post. I was recently surprised when I saw someone tweet about her frustration that The Book isn’t the greatest resource. She lamented that sure, there are lists of editors and agents, but it’s such a pain to have to cut and paste every agency’s URL to get more info, or reenter their posted email address. Another tweeter, from a different part of the country, agreed. They were/are both active members.

Even if they weren’t, well, this Book needs a better PR agent! 🙂

To start with, ALL THE URLS AND EMAILS ARE LIVE HYPERLINKS!! There are soooo many websites and emails in there that The Book couldn’t possibly bold or underline each one. It would look a mess. But they are live all the same. There might be a few here or there that have been missed (I mean, there are literally thousands of them in the 322-page document) but I think a solid 98% are good to go. What a timesaver! A thing of beauty!

the pointer will help you narrow down your search for links as you scroll
When it turns to a hand –YES! — it’s a hyperlink!

Here’s how you know if a website is hyperlinked: hover your pointer over the URL or website. Your pointer should change from the arrow to a hand (at least, that’s what my laptop defaults to). Tap or click the words/phrase that the hand is hovering over and VIOLA! you are taken directly to that site, no highlighting and opening another tab and cutting and pasting and hitting enter needed. If someone’s complete email address is given, and you click or tap the provided email address, your computer will automatically open a new window and create a new email with that address in the “To” or “Send” section, from you. No highlighting the address, copying and pasting, opening up your email account, composing a new email, pasting the name into Sender, etc…. *trumpets sound, confetti is thrown* Yes, it really is that easy.

There are soooo many other ways The Book can make your writing life easier. But for now, soak that up. Explore. Enjoy. Click away.

Image result for free image helpful
image from vectorstock.com

I’ll highlight some other sections later.

Wasting Time Interviewing Wrong Agent?

Photo by Ryan Franco on Unsplash

I was presenting at a workshop where they held agent pitch appointments, also called Agent Meet & Greets. Several attendees ended up disgruntled. And they shouldn’t have been.

Let me take a step back.

Photo by Amy Hirschi on Unsplash

What’s an “agent meet and greet,” you may ask? At this one, attendees paid a certain amount of money for 10 glorious minutes of face time with any or all of the agents that were attending the one-day conference. Writers weren’t allowed to hand over their manuscript directly, but could:

  • ask about the agent (are you editorial–do you give feedback on manuscripts or do you only submit as is? how many clients are you actively subbing right now? what kinds of stories do you like and tend to submit: humor, sci fi, YA, etc)
  • ask about the agency (how long has it been around? where is it headquartered and is that where you are located? how many are in the office? [<–technically they should have already looked up that info but I digress] are you autonomous or does the Director play a strong role?)
  • ask about the industry (do you see many historical fictions these days? are picture books selling well?)

Mostly, though, (smart) writers were there to use the 10 minutes to talk about their manuscript and ask for feedback. If we’re going to call a spade a spade, mostly people were hoping that after discussing the manuscript, the agent would say “sounds interesting, send it my way, I’ll have a look.” They were there to pitch their story to the agent in hopes of getting representation. And that’s fair–nothing wrong with that. Agents know that coming in–in fact, that’s why there are there too! They are looking for new talent/work. Win win.

Photo by Green Chameleon on Unsplash

But as in every potential relationship, not all work out. Even when they were SURE this one would.

Several people lamented to me that their agent meetings “didn’t go well” because the agent didn’t like the manuscript, or didn’t ask for them to send it in. They felt they wasted their time and their money. But that’s not true!! That meeting still went well. In fact, it almost went better than if they asked for the entire manuscript to be sent in.

Almost.

Listen. If the agent wasn’t a fan of your submitted work/idea, or if you didn’t get the feels, THEN SHE ISN’T THE AGENT FOR YOU! You 100% still had a good meeting. How? You now know that agent isn’t for you. The last thing you want is someone not committed to you or work work, or a contract with someone you don’t get along with. An agent is someone you’re going to be working with for a long time–you want a good working relationship based on mutual trust and effort. If she isn’t into you or your work, it’s GREAT that she let you know (and I’m sure it was a gentle let down). It’s now a confirmed data point vs an unknown. 

This applies to interviewing almost anyone for anything–once you’ve said or heard no to/from that person, you are that much closer to saying yes to the right one. This “No thanks” was time well spent. In the case of the writing world, you aren’t getting your hopes up by emailing a proposal or query or manuscript to someone that on paper looked perfect only to wait six months to get a form rejection letter back. You already know this isn’t the agent. Seriously, that is good information. In other industries and situations, you can confidently say, “we avoided making a mistake by hiring that one.” It’s not idle effort. The important thing is that you’re getting yourself out there, seeking.

Photo by Japheth Mast on Unsplash

I once had a dream agent that I found out about, read all I could about her, practically memorized the agency website as well as her bio page, and followed on her on Twitter. She was hilarious. We had the same sense of humor. I KNEW we’d be a great match. I couldn’t wait to meet her at a conference. But once I met her in person…wow. Does. Not. Equal. We were sooo not a match. While she was a great agent for others, there was no way I wanted to work with her. And I never would have known for sure had I not met her in person. It was not a waste of time. It saved me time.

Think of if this way: now you can get moving focusing on someone else to grow old with. The right someone else.

Photo by Rubén Bagüés on Unsplash